Time attendance

When employees drag themselves to work despite feeling unwell, many managers assume they’re witnessing dedication in action. The reality proves far more costly. Presenteeism – the practice of attending work while sick, stressed, or mentally unfit – represents one of the most significant yet overlooked drains on modern workplace productivity.

Research reveals that presenteeism costs employers two to three times more than direct medical expenses.? Understanding and developing targeted interventions has become essential for maintaining a competitive advantage.
 

Manual scheduling could be a time sink and a serious drain on productivity and morale. According to a 2021 report*, 35% of managers spend from 3 to more than 10 hours per week on creating and managing schedules. 

Additionally, research** from the Royal College of Nursing revealed that 62% of nursing staff said patient care was compromised during their last shift due to staffing shortages. This shows how inadequate shift planning can harm both employee well-being and the quality of service delivery.

In this article, we’ll help you optimise your scheduling efforts and redirect your time to more important activities, so you can build smarter rotas, reduce errors, and keep your team running smoothly.

Knowing how to calculate and manage workable hours is essential for any UK employer. From ensuring fair scheduling to complying with legal limits on working time, the stakes are high. Whether you're an HR professional, a line manager, or a payroll specialist, a clear understanding of workable hours can help reduce risk, improve workforce planning, and support employee wellbeing.

How can UK employers calculate and manage workable hours effectively while staying compliant with working time regulations?

The challenge of balancing staff availability with fluctuating business demands remains one of the most persistent hurdles for HR departments worldwide. Enter annualised hours – a scheduling approach that’s revolutionising workforce management across industries. Rather than reacting to demand spikes with costly overtime or temporary staff, forward-thinking organisations are embracing this system to distribute working time strategically throughout the year.

The concept of a four-day work week has gained significant momentum across the UK. What was once considered a radical restructuring is now being embraced by hundreds of British organisations seeking to improve employee wellbeing  and productivity while maintaining competitive performance.

Workplace arrangements are undergoing a significant transformation as organisations recognise the value of adaptable scheduling. Among these innovations, compressed hours stand out as a particularly effective approach for businesses seeking to balance operational needs with employee preferences. This model, which redistributes standard working time across fewer days, offers compelling advantages for both employers and staff, though implementing it successfully requires thoughtful planning and strategic management.

The workplace landscape is evolving at a rapid pace, and flexible working has become more than just a buzzword – the concept now represents a fundamental shift in how organisations operate. With changes to UK legislation and growing employee expectations, understanding and implementing effective flexible working arrangements is crucial for modern businesses.

The workplace landscape has transformed dramatically in recent years, with hybrid work emerging as the preferred model for many forward-thinking organisations. By blending remote flexibility with office-based collaboration, companies can enhance productivity while meeting evolving employee expectations. But this shift represents more than a temporary adjustment — it reflects a fundamental rethinking of how work can be structured to benefit both employers and employees.

In the 2024 Autumn Budget, the Chancellor Rachel Reeves announced changes to National Insurance rates paid by employers. These came into effect on 6th April 2025 at the start of the new 2025/26 tax year.      

The government introduced the changes with the aim of raising revenue for public finances. Employees themselves do not face any increase in the National Insurance rates they pay. 

In this blog, we outline some of the key National Insurance changes. And we look at how better working-time management can help with payroll calculations.