Create and update staffing schedules with full visibility across teams, departments and locations.
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99% customer satisfaction
Staff planning software for optimising workforce scheduling and compliance
A cloud-based staff scheduling system designed to improve shift organisation, reduce labour costs and maintain compliance with UK working time regulations.
Over 20 000 customers already use Kelio
20 000 + clients worldwide
Up to 18% reduction in overtime costs
Average 6 hours saved per manager per week
Take control of your staff scheduling with a smarter system
With our software, shift schedule management becomes structured and predictable. In just a few clicks, managers can build employee rotas, monitor availability and adjust shift allocation. Compliance risks are identified early, before they affect pay processing or day-to-day operations.
Faster, centralised shift organisation
Built-in UK compliance controls
Monitor working time limits, rest periods and annual leave with automatic alerts.
Anticipate staffing needs
Compare planned hours with actual worked time and adjust coverage before overtime builds up.
Clear internal communication
Share shift schedules updates instantly via mobile app or employee portal to prevent conflicts.
Advanced staff scheduling features built for UK businesses
Automated shift and rota management
Build and manage employee shifts with precision.
- Create shift templates and recurring patterns
- Assign employees by role and skill
- Modify rotas using drag and drop
- Manage shift swaps efficiently
Real-time availability and absence control
All employee availability and leave sit in one place.
- Track annual leave and time off requests
- View live availability
- Prevent allocation conflicts
- Apply shift schedule updates instantly
Workforce forecasting based on historical data
Align staffing levels with operational demand.
- Compare scheduled and recorded hours
- Analyse labour cost patterns
- Prepare for peak periods
- Improve employee scheduling accuracy
Integration with time and attendance and payroll
Scheduled shifts connect directly with recorded hours and payroll details.
- Sync with clocked time records
- Validate worked hours before pay processing
- Less manual corrections
- Improve payroll reliability
Multi-site and multi-contract workforce coordination
Manage teams across locations and contracts from one system.
- View rotas by site or department
- Reassign staff between locations
- Apply contract rules and working hours
- Maintain compliance across the organisation
Staff scheduling software designed for retail, logistics and public sector
Every sector faces distinct headcount pressures. Retail adapts to trading peaks. Logistics operates across rotating shifts. Public sector teams work under strict governance. The system adapts to each operating model, so managers do not need to “fight the tool” to get a workable rota.
Coverage also becomes easier to discuss across departments. HR sees the same picture as operations. Finance sees labour cost trends with fewer surprises.
- Manage high-volume shift rotation in retail stores
- Coordinate 24/7 logistics operations
- Apply public sector working time rules accurately
- Track coverage against service needs
- Monitor labour costs during fluctuating demand
From rota allocation to payroll validation: structured workforce control
Planning errors rarely start in payroll. They begin at rota level. When shift allocation, recorded hours and pay validation operate in separate tools, discrepancies accumulate quietly and surface at the end of the month.
Kelio connects rota management, worked hours and payroll preparation within one controlled workflow. Managers compare planned and recorded time before pay cycles close, which limits unexpected overtime, reduces corrections and stabilises labour costs.
A shift swap approved at 5pm should not become a payroll dispute two weeks later. When planning and recorded hours sit in the same payroll system, inconsistencies are identified early and finance teams receive reliable figures.
- Sync rota details with recorded working time
- Validate worked hours before payroll processing
- Reduce manual re-keying and late corrections
- Improve reporting consistency for HR and finance
- Maintain full visibility of workforce allocation
Try Kelio: simplify your organisation and boost team engagement
39 years of expertise
24/7 access
5-star client support
Scalable workforce software for growing organisations
Growth increases complexity. New sites and new contracts require structure. The system supports expansion without forcing managers to rebuild processes every time a site opens or a team changes.
It also helps standardise ways of working. A consistent rota approach improves handovers, decreases confusion for employees moving between sites, and keeps reporting comparable across the business.
- Manage multi-location teams from one environment
- Adjust coverage as operations expand
- Control contract rules and recorded hours
- Suitable for both SMEs and large multi-site organisations
- Maintain consistent workforce standards
Secure cloud-based employee scheduling software UK
Workforce scheduling involves sensitive employee information, contractual rules and worked hours. Security is not only about infrastructure but also about traceability and clear responsibility.
Kelio hosts employee scheduling records within secure cloud infrastructure aligned with UK data protection standards. Access is defined by role, which prevents unauthorised modifications and limits exposure of sensitive information.
Structured permissions also reduce operational risk. When permissions are structured correctly, managers only edit their own teams, employees only view their schedules, HR maintains oversight without manual supervision.
- Role-based access controls
- GDPR-compliant information handling
- Protection of working hours and salary-related records
- Secure multi-site access
- Ongoing system monitoring and updates
Easy implementation with dedicated UK support
New employee base systems must not disrupt operations. Deployment follows a structured approach with local support, so teams adopt the tool with confidence and without a long period of workaround habits.
The goal is simple: managers should feel comfortable building rotas quickly, HR should trust the records, and payroll should see fewer anomalies. Training focuses on tasks, not theory.
- Guided configuration
- Training for managers and HR teams
- Ongoing technical assistance
- Clear implementation milestones
- Dedicated UK-based customer service
Staff planning software tailored to your industry requirements
Shift allocation must reflect operational reality. A warehouse night team, a retail sales floor and a council department do not face the same constraints. Scheduling software must adapt to workload patterns, contractual diversity and compliance obligations without forcing managers into rigid templates.
Kelio aligns rota structure with real working conditions, so planning supports service continuity, cost control and workforce stability.
Retail employee scheduling software for seasonal demand
Retail demand fluctuates weekly and seasonally. Quiet weekdays and peak Saturdays require different coverage levels. Managers align rotas with expected demand while controlling overtime exposure and avoiding overstaffing during slower periods.
Last-minute changes, promotions and holiday peaks are absorbed without losing oversight of labour cost or contractual limits.
Logistics rota management for 24/7 operations
Distribution centres depend on consistent rotation and strict coverage. A single gap affects throughput immediately. Working hours, rest periods and shift transitions remain visible across sites, which helps prevent fatigue and maintain compliance.
This is particularly relevant when employees rotate between roles, zones or facilities within the same network.
Public sector scheduling with strict compliance frameworks
Public services operate under governance requirements and audit scrutiny. Working time limits, leave balances and rota changes must remain traceable. Structured scheduling supports transparency and simplifies reporting during internal or external review.
HR teams can demonstrate how workload is distributed and how compliance is maintained across departments.
Temporary staff coordination in high turnover environments
Agency workers and short-term contracts increase administrative complexity. Temporary and permanent staff are coordinated within the same planning environment, which simplifies shift allocation and payroll validation.
Managers reduce time spent checking authorisations and focus on maintaining adequate coverage in fast-moving environments.
I found I was spending over 3 hours per month calculating hours. I did it manually but my time should be spent on other things; the Time and Attendance and HR functions have helped massively.
Overall, we will be supported into the future, particularly with productivity and having more control over HR. The weekly admin process has been reduced and the system will grow with us as a company.
Why choose Kelio as your staff planning software provider?
Selecting workforce software affects finance accuracy, compliance exposure and daily operational pressure. Kelio brings over thirty years of experience in workforce management systems, with a methodical approach to both product design and delivery.
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35+ years of workforce management expertise
35+ years of workforce management expertise
The platform has evolved through regulatory changes and operational shifts. That history decreases risk during deployment and limits disruption once the system is live.
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Integrated HR, Time & Attendance and workforce coordination
Integrated HR, Time & Attendance and workforce coordination
Employee records, worked time and rota details sit within the same environment in our Time and attendance Software. Finance teams rely on validated information instead of corrected spreadsheets.
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Proven ROI with measurable operational impact
Proven ROI with measurable operational impact
Organisations report up to 18% reduction in overtime and an average saving of six hours per manager each week. Labour cost becomes visible and easier to manage.
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Secure hosting and UK-focused compliance support
Secure hosting and UK-focused compliance support
Access rights are defined by role. Alerts reflect UK working time requirements. Information remains protected within compliant cloud infrastructure.
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39 years of expertise
24/7 access
5-star client support