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Remote workforce solutions for hybrid teams

Centralise time tracking, approvals, planning and live visibility for remote and hybrid employees. Our platform helps HR, operations and IT teams manage working patterns, reduce manual admin and apply internal rules more consistently.

Over 20,000 customers already use Kelio

39 years of software expertise

100% compliant with labour regulations

5,000,000 + users worldwide

A man wearing a helmet working at his computer at home

View every work status live

Clear visibility of remote, on-site and absent employees in one planning view, with updates that support faster daily decisions.

Track time on every device

Capture remote working time on PC, tablet and smartphone, with support for declared attendance and mixed work patterns.

Speed up approvals

Employees submit requests in a few clicks, while managers approve faster without email chains or spreadsheet follow-up.

Export cleaner workforce data

Review hours, days and team totals more easily for payroll inputs, workforce analysis and hybrid attendance reporting.

Book your remote workforce demo

Key features of Kelio’s remote workforce solution

Our remote workforce solution gives you the core tools to manage hybrid employees in one central platform.

Screenshot of the Kelio software highlighting accurate remote time tracking

Remote time capture on every device

Employees clock in through web-enabled devices, including PC, tablet and smartphone. You can also capture declared attendance, apply fixed daily rates automatically and track bonuses linked to work location.

Screenshot of the Kelio software showing a request to set up remote working

Centralised requests and approvals

Remote working requests are digitised and centralised. Employees submit requests in a few clicks, while managers receive notifications in the HR workspace and validate from a PC, tablet or smartphone.

Screenshot of the Kelio software showing a team’s schedule

Real-time planning for hybrid teams

Authorised managers can distinguish remote, on-site and absent employees in one planning view. A remote working symbol appears in employee calendars and collective planning reports for daily or half-day organisation.

Screenshot of the Kelio software showing the configuration and settings for remote working rules

Configurable quotas and policy checks

Set authorised days, employee-specific quotas by week, month or year, lead times for requests and manager validation rules. Automatic alerts help you apply your internal remote working policies more consistently.

Screenshot of the Kelio software showing data management (export and synchronisation)

Reporting exports and calendar sync

Export total remote or on-site hours and days by employee or department, compare periods and synchronise plans with Outlook, Google Calendar and Lotus Notes.

Make remote working easier to manage with Kelio

Data security and integrity

24/7 access

An intuitive, user-friendly interface

Track remote working time across every location

One system can cover home working, field visits, mixed remote and on-site days, and half-day patterns. Avoid spreadsheet tracking and give HR and managers one source of time data.

Clocking in via PC, tablet and smartphone
Declaration of attendance
Fixed daily rates automatically incorporated
Bonus tracking for location-based rules

Time is recorded in real time, including total working time, time allocated to each activity and time worked remotely as days or half-days. You can also retrieve a summary of remote working time for all employees and review working time in hours or days for departments or the whole organisation.

Keep a real-time view of remote, on site or absent employees

Live visibility helps managers organise hybrid teams with fewer coordination gaps. They can see who is working remotely, who is on site and who is absent without switching between separate tools.

A specific symbol for remote working in each employee calendar
Collective planning reports for team visibility
Remote working cycles for recurring patterns
Daily or half-daily organisation
Calendar synchronisation with Outlook, Google Calendar and Lotus Notes

This matters when you need to plan office teams, field-based staff and home workers together

Request a demo to see the planning view in action

Digitise remote work requests and manager approvals

Remote work requests move faster when employees and managers use one workflow. Employees can submit requests in a few clicks, while line managers receive notifications and validate them from any device.

The workflow can reflect your internal conditions, including advance notice, authorised numbers of days and approval checks before validation. HR administrators keep control, managers save time and employees gain a clearer view of request status.

Your hybrid team deserves better than spreadsheets and email chains

See Kelio in action!

Support remote working compliance with configurable rules

Remote working solutions must support policies across changing work patterns. That includes employment legislation, collective agreements, company rules and internal practices around remote work.

Authorised employees and eligibility rules
Permitted remote working days
Quota tracking by week, month or year
Advance notice periods for requests
Manager validation steps
Exceptional cases such as emergencies

Automatic alerts and employee-level settings help you maintain policy consistency, create an audit trail and reduce manual checking across teams and sites.

Connect remote workforce management to reporting and payroll inputs

Reporting supports payroll preparation, workforce analysis and attendance reviews without manual consolidation. You can review remote and on-site activity in hours or days and compare trends across periods.

Total remote or on-site hours and days for each employee
Total remote or on-site hours and days by department
Comparisons between on-site and remote work across selected periods
Cleaner data for payroll inputs and operational reviews

Remote workforce solutions that support hybrid work in practice

Hybrid work does not follow one single pattern. Some employees work remotely every week, others only when needed, and others switch between office, field visits and home working within the same day.

We support regular remote workers, occasional remote work, emergency remote work and mixed patterns such as an on-site morning followed by a remote afternoon. The same system can work with a terminal on site, a smartphone clocking method, PC access or declared attendance.

Kelio’s solution goes further than a collaboration tool by connecting time, approvals, visibility and policy checks in one workforce management platform.

Good to know

Kelio gives you one central system for time tracking, approvals, live visibility, policy support and reporting across remote and hybrid work. You can start with the functions you need now and extend the platform as your requirements grow.

Our team can review your workflows and show how the platform fits your organisation. See how Kelio fits your organisation.

One platform for time, absences and HR

One platform for time, absences and HR

We connect remote workforce management with time tracking, absence management and the HR portal, so your data stays centralised instead of scattered across separate tools.
Proven workforce management experience

Proven workforce management experience

We bring 39+ years of experience and support over 20,000 clients across Europe. Providing a platform your teams can rely on day after day.
European hosting and GDPR compliance

European hosting and GDPR compliance

Your workforce data sits in a European-hosted platform designed for GDPR-compliant data management, which supports stronger governance for HR and IT teams.
UK implementation and ongoing support

UK implementation and ongoing support

Our UK team helps you review requirements, configure workflows and support rollout across managers, HR teams and employees.

What are remote workforce solutions?

Remote workforce solutions are software tools used to manage time, attendance, planning, approvals and visibility for remote and hybrid employees. They are not remote staffing solutions or recruitment services.

How do remote workforce solutions help hybrid teams?

They show who is remote, on site or absent, keep time tracking consistent across locations, centralise requests and approvals, and give managers and HR better oversight.

Can Kelio track remote working time on mobile and desktop devices?

Yes. Employees can clock in from PC, tablet and smartphone, and you can also use declared attendance. For hybrid patterns, this can work alongside on-site terminals and virtual clocking.

Can Kelio support our remote working rules and approval process?

Yes. You can configure quotas, authorised days, lead times, employee-level settings and manager validation rules. Automatic alerts help you apply your internal rules and agreements more consistently.

What reports can we export for remote workforce management?

You can export hours and days by employee, totals by department and comparisons between remote and on-site work across selected periods. These reports support payroll inputs and workforce analysis.

Is Kelio suitable for organisations with both office and remote employees?

Yes. We support mixed-location work, half-days, recurring remote patterns and changing schedules, so you can manage remote, on-site and absence data in one system.