Remote workforce solutions
Manage remote and hybrid working in your organisation easily. Effectively manage your employees’ working times, maintain staff visibility and ensure compliance with all legal and contractual requirements, even when they are working remotely
Simplify and streamline remote work planning with Kelio Workforce Management Solutions. Whether staff are working on site, off-site on field visits or working at home, you have full visibility and can track their working time, making it easy to check their working quotas. Using web-enabled devices, Kelio software allows employees and managers to access all workforce functions from any location at any time.
Simple remote working time monitoring
The Time and Attendance software developed by Kelio provides a very easy and effective way to monitor the working time of those employees who are working remotely and off-site and incorporates:
- Clocking on via web-enabled devices - PC, tablet, smartphone, etc.
- Declaration of attendance.
- Fixed daily rates automatically incorporated
- Bonus tracking.
The actual time each remote employee is working can be accurately assessed in real time. The Kelio software allows you to automatically record:
- Total working time
- Time allocated to each activity
- Time worked remotely as days or half-days
You can also retrieve a summary of remote working time for all employees. The data can then be amalgamated in different ways so you can review the working time in hours or days for each department or the whole organisation
What about bonuses? Whether it’s meal vouchers for remote workers or different pay rates for on-site working, the Kelio software eliminates the time-consuming task of calculating location-dependent bonuses. It’s so easy as it’s all done automatically.
This comprehensive workforce management solution ensures your team’s productivity is maintained regardless of location, offering the tools necessary for effective business operations in a hybrid work environment.
Protect your company by safeguarding conformity with remote working requirements
The legal requirements for remote working may vary depending on the legislation in force in your country and remote working may follow specific regulations such as:
- Employment legislation
- Mutual agreements
- Specific provisions for remote working or your company’s articles of incorporation
- Traditional informal practices and customs particular to each organisation (fixed meeting days, internal organisation, etc.).
The dynamics of remote working may fluctuate depending on a wide range of issues including those that influence authorised quotas, the number of days required, which employees are involved, etc. Taking all these factors into account can be very time consuming and highly stressful.
One of the added values of Kelio software is that it helps you monitor these various factors for each employee, allowing you to ensure compliance with all the working agreements established for your company:
- How many and which employees are authorised to work remotely
- The number of remote working days that are permitted or authorised
- Each employee’s quota for remote working for each specific period (week, month, year)
- The advance period required for submission of remote working requests
- Timely validation by managers
- Any exceptional factors that affect remote working: strikes, emergencies, etc.?
With Kelio software, automatic alerts and quota tracking allow you to monitor all these parameters which can be specifically configured for each employee. It provides you with an ideal framework for remote working at all hierarchical levels whilst protecting your organisation from contravening employment legislation.
This makes Kelio essential for businesses with distributed teams who need reliable management software to maintain compliance across multiple office locations and remote working arrangements.
Ensure all your remote working plans are fully up-to-date
To maximise productivity, it’s important that you always have a clear overview of your organisation’s staffing situation. For example, who is working on site, who is remotely working, and is the data accessible in real time!
Do you want to streamline your staff management planning? With Kelio software, all remote working requests, request validation and real-time planning updates are managed automatically.
Authorised managers are able to visually distinguish between employees working on site and those who are working remotely, as well as which staff are absent.
A wide range of useful practical features are provided by Kelio software that make it much easier to organise daily staff planning:
- A specific symbol for “remote working” is displayed in each employee’s calendar and in collective planning reports
- Employees who regularly work remotely can be managed using remote working cycles
- Remote working can be organised on a daily or half-daily basis
- All remote working plans can be synchronised with a range of messaging calendars (Outlook , Google Calendar, Lotus Notes)
Kelio software provides you with a centralised, real-time overview of your staff organisation that is always up-to date!
Remember: Access to real-time team data is crucial for workforce management. Kelio solutions provide office managers and remote workers with identical tools, ensuring everyone has the information needed to maintain productivity regardless of location.
Streamline management of daily remote working
Kelio software makes it easier to manage staff organisation whilst maintaining full control of remote working.
Remote working requests are digitised and centralised. Should an unforeseen event or emergency arise, employees can request remote working in just a few clicks. The line manager receives a notification in their HR workspace and if the request is in accordance with authorised factors (advance notice, authorised number of days, etc.) he/she can validate it from their PC, tablet or smartphone.
Effective remote working management is a collaborative effort. Employees and managers each work independently within the system, respecting the constraints of the approved regulations and remote working agreements.
One of the major benefits Kelio software provides is its excellent flexibility:
- The system can assign each remote working employee according to specific customised work categories (e.g. regular, occasional, emergency or other remote working). It will then account for the hours worked with respect to the different situations
- Just one click allows changes to be made to regular remote working days to accommodate exceptional circumstances
- The processes for validating remote working requests can be customised to suit your organisation
- As in all businesses there are often last-minute changes. An employee can work on site in the morning but then remotely in the afternoon. Hybrid workers may need to change their schedules to meet unusual business demands. In such situations, Kelio still accurately tracks their time clocking, irrespective whether it’s via a terminal on site, virtually using a smartphone or PC or declared attendance.
Kelio means you can provide your managers and employees with a framework for remote working practices yet incorporate a high degree of flexibility to meet all situations.
Remember: When evaluating remote workforce solutions, look for systems that offer both structure and flexibility. Kelio’s workforce management software balances organisational control with the adaptability needed for today’s dynamic
REQUEST A DEMONSTRATION OF REMOTE WORKING MANAGEMENT IN KELIO
No problem if you want to export your remote working-related data
With Kelio it’s easy to measure activity time and track remote working time of your employees’ schedules remotely.
A range of analysis reports can be easily exported from Kelio such as:
- Total remote or on-site working hours and days for each employee.
- The total remote or on-site working hours and days according to each department.
- Undertaking comparisons of working on site and remotely, between specific periods (month, season, year, etc.).
Good to Know: Remote workforce management software that provides detailed data exports helps businesses identify productivity patterns across different work environments. Kelio’s solutions enable comparative analysis between office and remote performance, allowing organisations to optimise their hybrid workforce strategies based on actual productivity data.
Why is Kelio the ideal solution for my remote working management ?
- It provides a comprehensive overview of employees working remotely, with real-time updates
- Remote working and activity times for remote workers can be tracked easily
- All remote working requests are digitised and centralised.
- Alerts are created should any risks to the organisation’s compliance arise.
- A range of time tracking techniques reports are incorporated (physical clocking terminals, virtual clocking terminals on PC or smartphone, declarations, etc.) to give maximum flexibility.
- It synchronises with messaging calendars (Outlook , Google Calendar, Lotus Notes).
See also
Hear from our customers
Each technician clocks in at the start and end of their working day using their web-enabled smartphone…The Kelio system saves time for all departments as it is very straightforward and easy to use…I really didn’t think that a system like this which provided the flexibility and personalisation we needed at a reasonable cost was available…I just wish we had this system years ago!
How can remote-workforce solutions improve productivity for my distributed team?
Kelio’s remote-workforce solutions streamline time tracking and task allocation for distributed teams. These solutions eliminate manual processes, reducing administrative burden while improving productivity. With real-time visibility, managers can optimise resources whether employees work from home or the office. Our remote-workforce solutions provide secure access to tools that support better work-life balance through accurate activity tracking.
What features should I look for in remote-workforce management software?
Effective remote workforce management software should offer flexible time tracking, customisable workflow approval, and compliance alerts. Look for software that provides real-time monitoring of working quotas and comprehensive reporting tools. Kelio’s remote workforce management software ensures compatibility with existing office systems while supporting both remote and hybrid work models.
How does Kelio’s remote-working solution ensure compliance with UK working regulations?
Kelio’s remote-workforce solutions incorporate UK regulations directly into the framework, tracking legal requirements including rest periods and maximum working times. Our remote-workforce management software generates real-time compliance alerts, maintains accurate records for office and remote work, and updates automatically when regulations change, safeguarding your business operations.
Can your remote-workforce management software integrate with our existing tools?
Yes, Kelio’s remote-workforce management software seamlessly integrates with over 160 payroll applications and business tools. Our solutions synchronise with messaging calendars and support multi-site operations. Remote-workforce solutions from Kelio ensure all staff have appropriate access to your established office systems regardless of location.
How does your system help managers maintain visibility of remote team performance?
Kelio’s remote-workforce solutions provide managers with dashboards displaying real-time working patterns and attendance data. The solution clearly distinguishes between office and remote workers while monitoring activity allocation. These tools enable effective oversight while fostering team autonomy and productivity, even when managing a distributed workforce.
What security measures does your remote-workforce solution implement?
Our remote-workforce solutions safeguard data through secure, centralised storage with customisable access rights. Kelio’s remote workforce management software uses secure authentication for all access points and maintains comprehensive audit trails. These security tools protect both employee information and office operations across your distributed workforce.
How does Kelio help maintain company culture with a distributed workforce?
Kelio’s remote-workforce solutions support company culture by enabling transparent, fair work distribution. When employees have limited office access, our remote-workforce management software ensures equal recognition of contributions regardless of location. These solutions create more time for meaningful team interactions while supporting flexible working arrangements.
Can employees easily record time and attendance while working remotely?
Absolutely. Kelio offers multiple time-recording tools, including virtual clocking via smartphone or PC. With our remote workforce management software, employees have secure access to view time balances, submit working requests, and track projects through an intuitive interface. This solution enhances the remote work experience while maintaining connection to office systems.
Does your remote-workforce management software work for hybrid team models?
Kelio’s remote-workforce management software excels with hybrid models, tracking both remote and office working with precision. Our remote workforce solutions visually distinguish employee locations in calendars and provide tools to accommodate schedule changes.
You can customise these flexible options to fit your unique hybrid business approach, ensuring seamless transitions between office and remote environments.
