Effective Time and Attendance (T&A) management is now an essential part of any HR management strategy. The right T&A solution can transform the way your organisation operates, improving productivity and team wellbeing.
To realise these benefits, you must choose the right solution. However, how do you know which is best for your business? We examine seven criteria to consider when choosing a T&A solution.
What is T&A management and who needs to do it?
T&A management is a process whereby companies manage and analyse the working hours, attendance and absence of its staff. Although every business must manage T&A, requirements vary depending on its type, size and operating industry.
Seven key considerations when choosing your T&A solution
- Assess your company’s needs depending on size, industry and workforce
A small business has very different considerations from a huge multinational corporation. Similarly, a factory operating 24 hours a day is not the same as an office where employees work Monday to Friday. In some sectors it may be necessary to comply with particular regulations. You may require a simple, affordable solution or more comprehensive and customisable software. Clearly define and analyse your needs to help you select a solution that meets your requirements. - Identify short and long-term workforce management goals
Do you want to boost productivity, reduce labour costs or optimise project planning? Clarifying your goals will in turn help you clarify the tools you need to achieve them. - Ensure the software has user-friendly features
Does the system have an intuitive interface? If it isn’t user-friendly then no-one will be encouraged to use it to its full potential. Consider whether you can directly manage the solution’s configuration, or whether you must request special developments. Direct management will help you be more responsive when adapting to changes in your business. You should look for advanced features like customisable dashboards, automated alerts or decentralised employee entry. These can make a real difference to the solution’s usability. - Look for integration and compatibility with existing systems
A good T&A system should integrate easily with other software, like payroll systems. If it’s compatible with mobile devices, this also helps with remote management. - Does the supplier provide ongoing support?
After your software is installed, the support service should include ongoing assistance, training and updates. - Can it guarantee compliance and security?
Data security and compliance are non-negotiable. Choose software that guarantees accurate calculations, and that can translate your company’s specific practices. - Is the pricing model clear?
You must consider the initial cost and any follow-on costs, such as those linked with training or upgrades. Is standard new functionality included within the monthly subscription?
Discover how Kelio can help you manage your time and attendance
Kelio’s workforce management software simplifies and streamlines the procedures for managing your employees’ time and attendance, and ensures conformity to all working-time directives.
