☆ ★ ☆ ★ ☆ ★ ☆ ★ ☆ ★ 99% customer satisfaction

Time and Attendance Software UK for Accurate Workforce Management

Automate employee time tracking, reduce payroll errors and gain real-time visibility with a fully integrated time and attendance system designed for UK organisations.

Over 20,000 customers already use Kelio

Over 20 000 organisations manage workforce time and attendance with Kelio

Modular HR solution

Up to 30% reduction in payroll adjustments

Keep a record of all working times without errors

Accurate employee time tracking across all sites

Capture clocking records in real time across sites, contracts and shift patterns to track accurate worked hours.

Clear processes for managing attendance and absences

Organise leave requests and absence records within one structured and simple employee attendance platform to reflect real working conditions.

Centralised workforce time records in real time

Access accurate working time records instantly to support workforce planning and payroll preparation.

Automated compliance with UK working time regulations

Automatically calculate overtime and rest periods to maintain compliant working time records under UK regulations.

Request a personalised demonstration

Features of the Kelio Time and Attendance software

Kelio software interface for real-time tracking of employee clocking in, clocking out and shift breaks

Clocking and real-time tracking

Employees clock in and out via terminal, web access or mobile app.

On-site and remote clocking
Shift and break recording
Immediate update of attendance records
Accurate tracking across locations

Diagram showing Kelio automated data compilation and direct transfer timesheet reports to payroll systems

Automated timesheets and payroll export

Replace manual re-entry with structured automation.

Automatic timesheet generation
Verification reports before payroll export
Overtime, bonuses and variable hours calculated automatically
Integration with more than 160 payroll systems

Includes an interface with your existing payroll system.

Kelio software home dashboard displaying employee leave, absence totals, night hours and TOIL balances

Leave and attendance management

Structure absence and leave processes within a unified platform.

Paid leave, sickness and training tracking
Time off requests with manager validation
Holiday and absence history per employee
Clear overview of attendance patterns

Connect with our Absence management software for extended control.

Kelio compliance screen tracking working time anomalies like core window breaches or insufficient leave balances

Working time control and compliance

Maintain control over working time rules and contractual conditions.

Overtime and special hours calculation
Monitoring of rest periods and night work
Maintenance of legally required working time records
Automated rule enforcement

Multi-site workforce configuration screen in Kelio software linking London, Belfast and Vancouver locations

Multi-site management and secure access

Support complex organisational structures with controlled access.

Multi-company and multi-agreement management
Centralised workforce information hub
Role-based permissions
GDPR-compliant privacy and security standards

Kelio HR portal interface on a laptop screen showing automated time management and employee workspace widgets

Automated time and attendance management reduces payroll errors

Manual spreadsheets and fragmented tracking increase payroll discrepancies and processing time. Automated time and attendance management software secures payroll variables at source.

Automatic calculation of overtime and special hours
Structured verification before payroll export
Direct transfer of validated working hours
Reduced administrative rework

The interface with the payroll software significantly reduces the risk of errors when we process our variables at the end of the month. The figures are fixed. We no longer re-enter them, which makes payroll more secure and reliable.

Nadia Fenouillas Director of Human Resources

Real-time visibility of workforce attendance across your organisation

Accurate attendance records strengthen operational control and workforce planning. This gives HR teams and managers immediate insight into working time trends, recurring overtime patterns and workload imbalance before payroll closure.

Monitor completed and scheduled hours
Review shift allocation and break records
Access consolidated attendance records across sites
Support planning with reliable workforce insights

Ready to switch to Kelio? Request a quote now

All-in-one solution

100% compliant with GDPR and labour laws

5 000 000 + users

Automate exportation to your payroll software

Compatible with your existing HR and payroll infrastructure

Kelio fits into your existing HR and payroll setup without disrupting the way your teams already work. The time and attendance software connects payroll systems, reporting tools and workforce management processes so information moves smoothly between HR, finance and operations. There is no need to rebuild workflows or duplicate tasks.

Integration with UK payroll providers

Export validated time and attendance records to over 160 payroll systems, including Sage, ADP and Silae. Worked hours, overtime and payroll variables transfer automatically, reducing manual checks and limiting inconsistencies between recorded time and pay calculations.

Centralised workforce information for HR and finance teams

Bring employee hours, leave records and payroll variables together in one structured environment. Centralised personal data simplifies reporting and gives HR and finance teams a clearer view of labour cost and working time trends.

Scalable time and attendance management across multiple sites

Manage multi-company and multi-site businesses without multiplying administrative processes. Accurate time tracking rules, access controls and reporting remain consistent across locations while allowing the flexibility needed for different operational conditions.

Digital vs. manual attendance management systems

Manual attendance data tracking introduces inconsistencies and payroll risks that often surface only at month-end. A digital time and attendance tracking system structures every clocking record automatically, making discrepancies easier to identify and correct before payroll is finalised.

Eliminate spreadsheet-based errors
Maintain secure working time records
Improve payroll accuracy through automated calculations
Simplify HR administrative tasks

Practical use cases of employee time and attendance software

Structured workforce tracking supports HR, managers and finance teams in their day-to-day work. It brings greater clarity to working hours and reduces avoidable back-and-forth between teams.

Kelio - comprehensive HRIS solution for HR managers

HR teams automate time attendance management processes

Digitise leave and absence workflows
Maintain compliant working time records
Reduce repetitive administrative workload

Kelio - comprehensive HRIS solution for managers

Managers monitor workforce attendance in real time

Review team hours and shift allocation
Anticipate staffing requirements
Adjust schedules using accurate working time information

Kelio - comprehensive HRIS solution for employees

Finance teams reduce payroll discrepancies

Validate payroll variables before processing
Limit errors linked to manual entry
Secure transfer of payroll information
Gain earlier visibility of cost exposure before payroll closure

A huge benefit is that the old systems didn't reliably communicate with each other and there were time delays. Kelio’s system works in real time, which is great for allowing staff to book their own absence. Previously, we used paper forms, causing a lot of work. The clocking terminals are reliable and accurate for extracting data.

Nathalie Williams HR and Payroll Officer

Read the full testimonial

Implementation in three clear steps

A time and attendance system must deploy smoothly to avoid operational disruption. Kelio follows a clear implementation approach to keep payroll secure and help teams adopt the system quickly.

Illustration of need analysis and system configuration

Illustration of deployment and payroll integration

Illustration of training and go-live support

Needs analysis and system configuration

We conduct a detailed review of your working time rules, contracts, schedules and payroll requirements. Configuration reflects your agreements, shift patterns and internal policies.

Deployment and payroll integration

Clocking terminals, web access and mobile app are deployed according to your organisational structure. Payroll integration is validated before go-live to secure working hour calculations and absence policies.

Training and go-live support

HR teams, managers and employees receive targeted training to ensure confident use of the time and attendance software. Our support team remains available to streamline and maintain operational stability.

Speak to a workforce time and attendance expert today

Call me back!

Designed for UK compliance and workforce regulations

Designed for UK compliance and workforce regulations

Working time legislation imposes precise obligations. Kelio structures working hours, overtime, rest periods and absence records to maintain compliant documentation and reduce legal exposure.
This is useful if your organisation needs to demonstrate due diligence during an internal review or external audit.
Flexible configuration for different industries

Flexible configuration for different industries

Organisations operate under varied schedules, contractual arrangements and workforce patterns. Kelio adapts to fixed hours, shift scheduling, annualised time and multi-agreement environments without increasing administrative burden.
Real-time shared attendance records across departments

Real-time shared attendance records across departments

Attendance records support HR, managers and finance teams simultaneously. When everyone works from the same information, misunderstandings decrease and day-to-day decisions become easier to align.
Time and attendance HR software as part of a complete Kelio solution

Time and attendance HR software as part of a complete Kelio solution

Kelio time and attendance software integrates within a broader HR ecosystem, including payroll interfaces and absence management software. Workforce information remains structured within one coherent platform rather than scattered across disconnected tools.

What is time and attendance software and how does it work?

Time and attendance software records employee working hours, attendance, overtime and absences within a structured system. Employees clock in and out via terminal, web access or mobile app.

The system calculates worked hours automatically according to schedules and contracts, then prepares validated records for reporting and payroll export.

Managers and HR teams access real-time attendance visibility to strengthen workforce control and payroll accuracy.

Is time and attendance software mandatory in the UK?

UK employers must maintain accurate staff working time records under Working Time Regulations. This includes recording hours worked, rest periods and overtime.

While software itself is not legally mandatory, maintaining reliable and accessible records is required. A structured time and attendance system simplifies compliance and reduces legal risk.

Can Kelio integrate with UK payroll systems?

Yes. Kelio solution integrates with over 160 payroll systems, including major UK providers.

Validated payroll variables, including overtime, special hours and absences, transfer directly to your payroll system. This eliminates manual re-entry and strengthens payroll processing accuracy.

How does employee time and attendance software reduce payroll errors?

Payroll discrepancies in many companies often stem from manual spreadsheets, incomplete clocking records or incorrect overtime calculations.

Employee time and attendance software reduces these risks by:

Calculating working hours automatically
Verifying payroll variables before export
Structuring leave and absence records
Transferring validated information directly to payroll

This structured workflow limits end-of-month adjustments and improves payroll reliability.

Can the system manage leave and attendance across multiple sites?

Yes. Kelio product supports multi-site, multi-company and multi-agreement organisations.

Attendance records, leave requests and break and shift schedules are managed within one central platform. HR teams and managers maintain consistent processes across locations while preserving local operational control.

Leave and absences management

Planning management

Kelio Visio X7 terminal

Kelio Xtrem terminal

Access management

Article

Rest breaks work UK : what are your legal obligations

Rest breaks at work in the UK: what are your legal obligations?

Gain full visibility and control over your employees’ rest breaks with Kelio’s time and attendance system. The platform helps you set rules in line with the law, ensure work schedules comply with the Working Time Regulations 1998 law to prevent costly violations.

Article