Keep employee records, HR documents and approvals in one platform.
Staff management software for centralised HR administration
Bring employee records, absence workflows and time-related admin together in one staff management software platform. Built for UK employers, our staff management system helps you cut duplicate entry, speed up approvals and keep HR data up to date.
Over 20,000 customers already use Kelio
5,000,000 + users worldwide
Integration with your payroll software
100% compliant with GDPR and labour laws
Key benefits of our staff management software
Kelio’s staff management software gives HR and IT teams in growing or multi-site organisations one place to run day-to-day HR administration instead of multiplying tools.
One central staff management system
Less manual admin
Automate leave requests, alerts and recurring HR workflows.
Connected time and payroll inputs
Link staff time management software with absence data, reporting and payroll preparation.
Access for everyone who needs it
Give HR, managers and employees self-service access through Kelio’s HR portal and mobile-friendly tools.
Features of Kelio staff management software
Kelio brings every HR administration function into one modular platform: from digital employee files to payroll integration and compliance tracking.
Digital employee files
- Personal data: address, phone, email, family situation, National Insurance number
- Professional data: job title, department, skills, work-related tools
- Employee history: remuneration, bonuses, medical information, certifications
- Career data: appraisals, training, personal development
- Contracts: current and historical
- HR documents: communications, policies, guides
- Role-based access with modification alerts
Shift planning and scheduling
- Customisable planning templates with adjustable timescales
- Display schedules by year, month, week, or hour
- Highlight under- and over-staffing automatically
- Automatic planning suggestions assigning available employees by skills, priorities, and legal obligations
- Coordinate temporary and permanent staff in the same planning environment
Leave and absence management
- Digitalised leave requests via terminals, workstations, or smartphones
- Multi-tiered validation workflows for managers
- Real-time visibility of collective absence planning
- Automatic leave balance updates based on working time and contract terms
- Synchronisation with Microsoft Outlook, Google Calendar, and Lotus Notes
Integrated time tracking
- Automatic calculation of variable pay: overtime, special hours, bonuses
- Automatic recording of leave and absences
- Real-time alerts for late arrivals and legal duration breaches
- Direct data transfer to 160+ payroll applications without re-entry
- Eliminates duplicate data entry and payroll errors
Medical appointments and certifications
- Automated alerts when medical check-ups or certifications are due
- Schedule appointments and send personalised calendar invitations to employees
- Create a custom directory of certifications with validation and renewal reminders
- Automatically create absence categories for medical appointments
- Archive supporting documents and certification history in employee files
Your HR team is too valuable to spend the day on manual admin!
Solution for SMEs & large groups
24/7 access
All-in-one solution
Staff management software that keeps employee data accurate
Our employee file management software keeps personal data, professional data, employee history, career information, contracts and HR documents in one record. Updates stay in the same file, which cuts duplicate entry and speeds up reporting.
Within Kelio, our HR employee file management software lets you define access rights, receive document change alerts and limit visibility for sensitive data. Employees and managers can also use the HR portal to view records, update relevant details and manage requests in the same environment.
- Personal details, contact information and family situation
- Job title, department, skills, tools and equipment
- Remuneration, bonuses, medical information, appointments and certifications
- Appraisals, training, development history and contracts
- HR policies, communications and archived documents
Staff absence management software with clear approval flows
Our staff absence management software digitalises leave requests and approval flows, so managers can respond faster and HR keeps a shared view of planned absences. This matters even more when teams work across several sites or split time between the office and home.
Employees can submit leave requests from terminals, workstations or smartphones while checking their balances. Managers review requests through validation workflows, and the leave management software can synchronise absence events with Microsoft Outlook, Google Calendar and Lotus Notes.
Staff time management software that reduces payroll re-entry
Time-related admin works better when it connects directly to payroll preparation. Our staff time management software calculates overtime, special hours and bonuses, records leave and absences automatically, and flags late arrivals or legal duration alerts for review.
Through Paylink, we transfer variable payroll data directly into payroll software, which reduces manual corrections and gives payroll teams more reliable inputs. We interface with 160+ payroll applications, including Sage, Pegasus and Iris. As a result, time data, absence data and employee records stay connected in the same staff management software platform.
HR administration software for onboarding, cross-boarding and offboarding
Our HR administration software helps you manage employee lifecycle tasks across departments with one shared workflow instead of separate emails and spreadsheets. In mid-sized and multi-site organisations, HR, managers and IT can all work from the same employee record.
- Collect pre-start employee data before day one
- Assign equipment, network access, email, phones, cars or access badges
- Track role changes through the same staff management tool
- Prepare return documents and departure tasks for offboarding
- Send task notifications by email and follow progress in the portal
Stop chasing documents and start managing people
Staff management software with document control, certifications and medical tracking
Medical check-ups, vaccinations, certification renewals and supporting documents need close follow-up. Our staff management software tracks them from the same employee file.
You can manage a directory of certifications, set validation periods, trigger renewal reminders and archive supporting files. When an appointment is due, you can schedule it in the dashboard, send a calendar invitation and create an Outlook appointment. This helps operational teams and compliance-heavy roles keep time-sensitive employee records up to date.
What is the difference between staff management software, HRIS and workforce management?
Staff management software covers daily HR administration: employee records, absence, time-related admin, workflows and access to data.
An HRIS (Human Resources Information System) covers broader core HR records and processes. Kelio HR Core sits in this category. Workforce management focuses more on time, attendance, scheduling and operational planning. Our modular platform connects these areas, so you can start with HR administration and extend into wider staff management systems as your needs grow.
Integrations and reporting that fit your existing HR environment
Our HR management software in the UK fits organisations that already rely on payroll tools, shared services or outsourced processing. Paylink transfers attendance, absence, overtime and bonus data directly to payroll software, while the multi-company interface supports centralised payroll management and outsourced processing by email or FTP.
You can also generate Word documents with employee data filled in automatically from the employee file, send them for electronic signature and store the signed version in the system. Reporting stays practical too: Kelio HR Core includes 30 data types and more than 1,000 customised chart formats, so HR and management can move from manual compilation to faster decisions.
Why choose Kelio as your staff management system?
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39 years of HR and workforce expertise
39 years of HR and workforce expertise
You choose a platform shaped by long-term product and deployment experience.
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20,000 customers worldwide
20,000 customers worldwide
Our software supports organisations of different sizes, sectors and process maturity.
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European hosting and GDPR-aligned data handling
European hosting and GDPR-aligned data handling
Sensitive people data stays in a controlled environment, with access rights and document history.
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UK team and modular rollout
UK team and modular rollout
Start with HR administration, then extend into time, absence, access control or wider workforce needs.
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Try Kelio: less time on admin. More time for your people.
Data security and integrity
An intuitive, user-friendly interface
Modular HR solution